SUMMARY:

Through this Request for Proposals (“RFP”), the City of Merritt (the “City”) invites Proposals from suitability qualified and experienced companies, interested in performing work to replace the flooring throughout the auditorium and adjacent areas at the Merritt Civic Centre. 

The Work will include, but is not limited to, the following:

• Work shall cover a combined ‘Work Area’ of approximately 8240 square feet.
• Work shall also include approximately 535 linear feet of cove base
• Other ancillary works as detailed herein.

Further details of the Work requirements is provided in Division 1, plus Exhibit A of this RFP. 

Location: The Place of the Work is the Meritt Civic Centre, 1950 Mamette Avenue, Merritt, BC.

Maximum Budget: The City is not disclosing a maximum budget for this Work.

Contract Time: The following are key milestone dates required for the Work:

•    The Work must be performed within the following ‘Work Window’, when the auditorium will be closed for this work.

• The Work must commence no earlier than August 24, 2026
• The Work must be fully complete, with ‘Ready for Takeover’ achieved for the facility no later than end of day on September 16^th 2026.
• The maximum duration of the Work (in weeks), from commencement to Ready for Takeover, must not exceed 3 weeks.

Form of Contract: The Form of Contract to be executed between the City and the Contractor for the Work will be the Canadian Construction Documents Committee CCDC2 – 2020 Stipulated Price Contract, as modified by Supplementary Conditions. 

RFP Approach:  In this RFP, the City has prescribed its minimum requirements and overarching objectives for the Work.  In submitting Proposals to this RFP, Respondents are requested to propose their recommended solution that best achieves those requirements and objectives.   Proposals will be evaluated in accordance with the criteria stated in Section 00 21 13.

Further details on the requirements and how to submit a proposal are contained in the attached RFP Documents.